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Instructional Materials Adoption Process


The Florida State Instructional Materials Adoption process is set via the state's adoption cycle. Instructional materials are adopted by subject area on a 5-year cycle with variation as needed to meet the state’s needs and priorities. Adoption Cycles are posted on this website and are amended as necessary. The State Board of Education adopts policies and procedures for the adoption process. These policies and procedures contain important information, including deadlines, which publishers must adhere to.

Florida adopts the major tool of instruction along with its ancillaries. To be eligible for adoption,

  • Materials that provide instructional content and student learning activities for each of the standards and benchmarks that are in the course descriptions for reading, language arts, literature, math, science, social studies, physical education, health, world languages, visual arts, and performing arts;

  • Materials that provide instructional content and student learning activities for each of the intended outcomes and/or student performance standards of the Career and Technical Education Curriculum Frameworks.

Materials that do not meet the definition of a major tool of instruction will not be adopted.

Specifications

The Florida Department of Education issues specifications for the adoption before the adoption begins. These specifications include Florida’s requirements for instructional materials, the call for the specific courses for which materials are being adopted, and other pertinent information. These specifications are central to the adoption process and instructional materials publishers and manufacturers are encouraged to pay close attention to their contents. Materials that do not meet the requirements in the specifications or that do not align to the standards and benchmarks for the courses called for adoption will not be adopted. Furthermore, general materials not designed for a specific course will not be adopted.

Intent to Bid

In April of the adoption year, publishers are required to submit an Intent to Bid using the online Instructional Materials Publisher Registration and Bid Process. Submission of Intent to Bid in no way obligates the publisher to participate in the adoption process.  However, failure to submit an Intent to Bid will prohibit participation.  Publishers are encouraged to be as accurate as possible when submitting an Intent to Bid since this information is used to determine the appropriate number of reviewers for each subject area.

Bids

Sealed bids, including all required forms, must be received in the Office of Instructional Materials in the Florida Department of Education no later than 5:00 p.m. (EDT) on the second Friday of June of the adoption year. 

Florida law requires bidders to place a bid deposit with the Florida Department of Education.  The amount of the deposit is $500 for each submission, with a maximum of $2,500 for five or more submissions. The bid deposit will be returned following the completed adoption of state instructional materials.  In the event a successful bidder fails to execute the contract and/or furnish a surety bond within thirty (30) calendar days after receipt of the contract, the bid deposit will be forfeited to the State of Florida. 

Samples

Florida Statute requires the entire evaluation process for the adoption of instruction materials be conducted electronically. This includes requiring that all materials submitted for adoption be provided to the state instructional materials reviewers in electronic or digital format.

Evaluation

The Florida state instructional materials adoption process is a two-phased review process. The two phases of the adoption process are as follows:

Phase 1: Two (or three in case of a tie) content area experts (referred to as state instructional materials reviewers from here on) review proposed materials electronically (through an online evaluation system) for content accuracy and alignment to standards. These state instructional materials reviewers submit an evaluation of the materials which includes a recommendation for or against adoption. Materials that are recommended for adoption by two state instructional materials reviewers then move to the second phase.

Phase 2: One classroom teacher or district-level content supervisor from each district may electronically review two or three of the recommended materials and rate their “instructional usability.” Materials are also evaluated by a team based on Universal Design for Learning (UDL) for commonly accepted presentation, navigation, study tool and assistive technology supports.

*During this phase the general public can access the student edition materials and provide feedback via the online evaluation system.

Additionally, the K-5 English Language Arts materials should build literacy skills and background knowledge in social studies, science and the arts, per s. 1001.215(4), F.S. Materials will be evaluated for adherence to this criteria prior to state review.

Adoption

The evaluations are compiled and summarized in a report submitted to the Florida Commissioner of Education. Per statute, the Commissioner of Education makes the ultimate determination of which materials become state-adopted. All adopted materials go under contract with the state for five years. School districts are required by law to expend at least 50 percent of their instructional materials allocation on materials that are standards-aligned and on the state adopted list.